All participants will be provided with certificates of participation, while a book with an ISBN number will feature the best works of the 40 selected thesis entries. Additionally, the top 40 participants will have the opportunity to present their work to esteemed panel of urban experts and professionals from across the world, through an online seminar. In addition to the top 40 participants, 10 Honorable Mentions will also be recognized and published on our website and social media.

Graduate students who wish to participate in the Urban Design Lab Thesis Publication must meet specific eligibility criteria. Their undergraduate or postgraduate thesis should have been completed within the past five years, and it should be related to the urban domain in the field of urban design, landscape, architecture, and planning. Additionally, the thesis must have received a passing grade from an accredited institution. Meeting these eligibility requirements is essential, since only the works that fulfill these criteria will be considered for inclusion in the publication.

The UDL Thesis Publication Jury panel will evaluate submissions to select exceptional works, with separate evaluation criteria for undergraduate and postgraduate thesis. The evaluation process will be conducted by a team of expert jurors with extensive experience in the field of urbanism. They will conduct a rigorous review of each submission individually to ensure it meets the criteria for inclusion. The jurors will evaluate each submission based on originality, relevance to the theme, and quality of research and analysis. They will be looking for submissions that demonstrate innovative thinking and creative solutions to urban challenges, as well as evaluating each submission’s overall presentation.

1. The submitted Thesis Portfolio must be in English and follow the provided publication’s formatting guidelines.
2. The registration form should include a brief abstract (maximum 500 words) that summarizes the main ideas and scope of the thesis.
3. The Thesis Portfolio must be uploaded via web-link that you will be directed to after registration, it will also be shared via registered email id, and the thesis portfolio must be uploaded by 20th July, 2025. Late submissions will not be accepted.
4. Participants of the selected works will be notified of their acceptance for publication and will be required to sign a publication agreement.

1. Abstract: The initial stage of the submission will include an abstract that summarizes your design in 500 words or less. The abstract should provide a clear and concise overview of your design and should highlight its key features.
2. Submission of Thesis Portfolio: The submissions of the thesis project to be submitted before 20th July, 2025 should be combined in a single PDF format file and should include all the panels or sheets necessary to represent your design.
3. Submission anonymity: To maintain submission anonymity, please make sure that your name, institute’s name, country’s name, and identification are not included on any of the panels or sheets.
4. Sheet size and maximum number of pages allowed in the Portfolio: Your submission should include a maximum number of sheets based on the sheet size. For A3 size sheets, you are allowed to submit a maximum of 15 sheets, for A1 size sheets, you can submit a maximum of 10 sheets, and for A0 size sheets, you can submit a maximum of 7 sheets.
5. Use impactful graphics and minimal text: We encourage you to represent your design with impactful graphics that effectively communicate the key aspects of your design. Use minimal text where necessary to provide context and detail.
6. Text and graphics size: It is important to size all text and graphics according to the sheet size to ensure that they are legible and easy to understand. Make sure that your text and graphics are appropriately sized to ensure that they can be viewed and understood by the jurors.
7. Submission File Size: The maximum pdf file size for the thesis portfolio is 50 MB. Please ensure that your files are compressed or optimized in a single file as necessary to meet this requirement. Files exceeding the maximum size will not be accepted for submission.

The final publication seminar will take place online for two days and will include panel discussions and presentations from the selected participants only. Selected 40 participants will be informed of the schedule in advance and will be given presentation and formatting guidelines. Presentations categories will be based on each individual seminar theme and will adhere to the specified time limit.